Invoice Report
Purpose
This is the primary invoice report.
Information Structure
The report shows, in logical hierarchy, information from the following different sources and the table the information is contained within:
- The Header Record (TransHeader)
- The [top-level] Line Items and Child Line Items[TransDetail].This is the “detail” level of the report.
- The Company record (Account).
- The company's Payment Terms (PaymentTerms).
- The AP Contact (AccountContact).
- The Primary Contact record (AccountContact).
- The Salesperson for the Order(Employee).
- The Employee who Entered the Order (Employee).
- The Billing Address for the Order(Address).
- The Division Name for the Order (EmployeeGroup).
Tables Accessed
Purpose | Table | Linkage Information | Filter Information | ||||||
Order Level | TransHeader | TransHeaderIDparam | |||||||
Line Item Level | TransDetail | TransDetail.VariationID TransVariation.ID | (TransDetail.ParentClassTypeID 10000 or ShowChildItemsTrue) | ||||||
Customer Info | Account | Left Join Account.ID TransHeader.AccountID | |||||||
Contact Info | AccountContact | Left JoinAccountContact.ID TransHeader.ContactID | |||||||
Billing Address | Address as BillingAddress | Left Join BillingAddress.ID TransHeader.InvoiceAddressID | |||||||
Payment Terms | PaymentTerms | Left Join PaymentTerms.ID Account.PaymentTermsID | |||||||
Salesperson | Employee as Salesperson | Left Join Salesperson.ID TransHeader.Salesperson1ID | |||||||
Entered By | Employee as EnteredBy | Left Join EnteredBy.ID TransHeader.EnteredByID | |||||||
Division | EmployeeGroup as Division | Left Join Division.ID TransHeader.DivisionID | |||||||
Payments Part 1 | Journal | Left Join Journal.TransactionIDTransHeader.ID | |||||||
Payments Part 2 | Payments | Left Join PaymentIDJournal.ID | |||||||
AP Contact Info | AccountContact as APContact | Left Join Account._APContact.ID || ||
|| Shipping Address || Address as ShippingAddress || Left Join TransHeader.ShipToAddressIDShippingAddress.ID || || Notes: TransDetail records includes both parent and child items.Parent Items are always shown.Child Items are only shown when the appropriate parameter is set.Top Level Line Items have a ParentClassTypeID 10000 (variations).Child Items have a ParentClassTypeID 10100 (line items). Important Data Fields ||Item || Field || Notes || ||Order Number ||TransHeader.OrderNumber || || ||Line Item Description ||TransDetail.Description || || ||Product ||TransDetail.GoodsItemCode || || ||Quantity ||TransDetail.Quantity || || ||Line Item Description ||TransDetail.HTMLShortFormat ||This must be formatted as HTML in Crystal Reports and set to auto-expand || ||Line Item Subtotal ||TransDetail.SubTotalPrice or TransDetail.MeandSonSubTotalPrice ||If suppressing child items, use the MeAndSonSubtTotalPrice, otherwise display the SubTotalPrice || ||Line Item Number ||TransDetail.LineItemNumber || || ||Order Created Date ||TransHeader.OrderDate || || ||Company Name ||Account.CompanyName || || ||Salesperson ||Employee.FirstName+“”+ Employee.LastName || || ||Payment Info || || || Group By The following group by options should be supported: ||Description ||Level ||Optional ||Group ID field ||Group Display Field ||Notes || ||Order ||1 ||No ||TransHeader.ID ||TransHeader.OrderNumber || || Sort Options The data within a group will always been sorted by the non-optional fields below and (if present) the user is given options to sort by the other fields. ||Description ||Sort Text ||Level ||Optional ||Notes || ||Order ||TransHeader.OrderNumber ||1 ||No || || ||Line Item ||TransDetail.LineItemNumber ||2 ||No || || There are no user defined sort of options in this report. User Filter Options The following options need to be implemented to filter the data and/or provide information to reconfigure the report display. ||Description ||Parameter Name ||Default ||Data Filter ||Notes || ||Show Child Line Items || ||False ||(TransDetail.ParentClassTypeID 10400 or ShowChildItemsTrue) ||Used to include child line items. Top level items have variations (10400) as their parent items. Note:If Child Line Items are not shown, the line item must show TransDetail.MeandSonsSubTotalPrice, otherwise it displays the TransDetail.SubTotalPrice || ||Show Line Item Totals || ||True ||n/a ||Hide or Display the MeAndSonSubTotalPrice or the SubTotalPrice on the individual line item. || ||Show Unit Price || ||True ||n/a ||Hide or Display the unit price (MeAndSonSubTotalPrice/Quantity or SubTotalPrice/Quantity) for each line item. Note: You must check for Quantity0 and avoid division by zero. Also if Quantity0, display “n/a” as the unit price for that line. || ||Show Payment Terms || ||True ||n/a ||Hide of Display the Payment Terms at the bottom of the order|| ||Hide Line Item Description || ||True ||n/a ||Hide or Display the HTML Line item description || ||Show Notes || ||True ||n/a ||Hide or Display the TransHeader.Notes at the bottom of the order|| ||Show Entered By || ||True ||n/a ||Hide or Display the Entered By Information || ||Show Tax Exemption ID || ||True ||n/a ||Hide or Display the customers tax exemption information. Account.TaxNumber and Account.TaxNumberExpDate if not null. Note:if TaxNumber is null, do not display date either. || ||Show Store Tax ID || ||True ||n/a ||Hide or Display the Store's Tax Exemption ID at the top of the order || ||Show Payments || ||True||n/a || || ||Use Customers AP Contact || ||False ||n/a ||Instead of the Invoice Contact, show the Company's AP Contact for this invoice || ||Print Fold Lines || ||True || || || ||Print Payments || ||True || || || ||Show Customer Tax ID as PST # || ||False || ||Hide or Display Account.Tax Number PST # as Label (Canadian only) || ||Show Discounts || ||True || || || ||Show Service Ticket Stub || ||True || || || ||Show Signature Block || ||True || || || ||Display Print As For Product || ||False || ||Instead of TransDetail._ use Product.___ | |||||||
Print Images | True | If present, show thumbnails for each Line Item | |||||||
Print Return Stub | True | Block of Text | |||||||
Show Customer Tax ID | True | ||||||||
Show Line Item Taxes | False | ||||||||
Show Shipping Address | False | Displays “Ship To” Block with Address | |||||||
Show Split Taxes | False | Separates PST/GST (Canadian Use) | |||||||
Show Unit Price | False |
Summary Fields
There are no summary fields for this report.
Export
The TransDetail data should export into clean comma-delimited/Excel data.
Test Cases